Notarization of documents

System allows fixed fees for getting any document notarized by authorized Notary-Public, by recording complete details in the registers required to be maintained by them. Similar may be system for Oath-Commissioners. But it is common practice that many persons charge fees as Notary-Public by simply putting a round rubber-stamp on documents without even having a register where complete details about documents are to be recorded and numbered to be endorsed on notarized documents also. There is no provision to check authenticity of such persons acting as Notary Public. Many authorized Notary Public maintaining proper registers for keeping record of notarized documents charge heavily in tunes of hundreds of rupees in place of fixed charges.

The Central government should publicly warn through newspaper advertisements against documents being notarized without recording properly in the register and registration-number endorsed on notarized documents. Documents without registration-number must not be taken as notarized documents. Notary-fees should also be publicised through media and websites of appropriate governments. Chargeable fees should be made part of rubber-stamp to be fixed on notarized documents without members of public required to ask for receipts separately. Licences of Notary-Public for over-charging should be cancelled, with criminal action initiated against them. Same should be system for oath-commissioners. Better is to give common licenses for oath-commissioner and notary-public because common people do not understand difference between oath-commissioner and notary-public. Even typing-charges per page should also be fixed so that notary-public and oath-commissioner may not be able to overcharge in name of typing documents. It should be compulsory for notary-public and oath-commissioner to have typing provision. List of notary-public and oath-commissioners together with their respective addresses and phone-numbers should be put on government-websites of respective states.

Best is to replace useless formality of notary public and oath commissioners, a British legacy, by empowering officers of public-authorities, chartered-accountants, medical and legal practitioners to attest documents.

Subhash Chandra Agrawal,

Dariba, Chandni Chowk

DELHI 110006